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Standard Operating Procedures
From the Wix dashboard, please click EDIT SITE. It can be found somewhere upper right or lower left.
Wait for it to load. On the left sidebar, click the Media icon - refer to the screenshot below.
https://static.wixstatic.com/media/f6657d_7374f0ae012348aeba49d9a8501328d2~mv2.png
Then, you can either click the blue upload button to upload new files. OR, you can click see more to check the existing files - see screenshot for reference.
https://static.wixstatic.com/media/f6657d_6ceaad35aebd407a9047de83a471c1f8~mv2.png
1. Go to Wix CMS Careers collection, link here.(https://manage.wix.com/dashboard/1a8df6ce-82a7-481d-8ce8-6d9680187a21/database/data/Careers?referralInfo=sidebar)
2. Click ADD ITEM at the lower left (see screenshot below)
3. Then, start adding the details like the Job Title, one-liner description, etc.
4. For the Button Label, just copy and paste the "See full job description" always
5. For the URL, it will always start with https://www.wilinggin.com.au/careers/ (https://www.wilinggin.com.au/careers/)then the job title (you can assign this to me if you find this part complicated)
6. After adding the job descriptions, you can go or refresh this page: https://www.wilinggin.com.au/job-opportunities (https://www.wilinggin.com.au/job-opportunities)and it will appear automatically. You can give it like 3-5 seconds or refresh in case it didn't load the new data.
Screenshots:
https://static.wixstatic.com/media/f6657d_72fee6fef6b444cd95625082890c0973~mv2.png
Go to the Forms and Submissions section, link here.(https://manage.wix.com/dashboard/1a8df6ce-82a7-481d-8ce8-6d9680187a21/wix-forms-and-payments?referralInfo=sidebar)
Note:
• All amendment forms are under Old Forms
• The rest, like the Membership Application Form is under Forms
Click the form you want to edit, then you can drag and drop for any elements you want to change.
Make sure to click the SAVE button after doing the changes.
1. Go to your Wix account (https://manage.wix.com/dashboard/1a8df6ce-82a7-481d-8ce8-6d9680187a21/home?referralInfo=sidebar)and click EDIT SITE.
2. Wait for the Wix editor to fully load, and look for the page you want to edit. Once done editing, make sure to SAVE and PUBLISH, located at the upper right part of the editor.
3. Please let me know if you edited any of the page, so I can countercheck the mobile version too.
https://static.wixstatic.com/media/f6657d_6cf493f92c944470ae20cd051bc0ea1d~mv2.png
[Member’s Side]
1. Member will apply and fill out this form (https://www.wilinggin.com.au/new-members)
2. Member will wait for email confirmation of denied or approved
3. If approved, member will receive a notification to log in to the website
[Admin/CEO’s Side]
STEP 1 - Application Received
• CEO will receive an email notification of the new form submission. He can review the details in Workflow.(https://manage.wix.com/dashboard/1a8df6ce-82a7-481d-8ce8-6d9680187a21/workflows/f956593b-c97a-4149-bb6d-15cdf2968eb5) Sample screenshot:
https://static.wixstatic.com/media/f6657d_be4a6666c95743f3954aaf84b83ded8f~mv2.png
• When the “Review Now” button is clicked in the email, it will go to the Workflow and the CEO will see the task card. To view the submission details, just click the task card and inbox. Sample screenshot:
https://static.wixstatic.com/media/f6657d_02a0746fcb954952af820626544b69b9~mv2.png
• If approved, CEO will move the contact card to “Approved”, and Staff will be notified to create the Wix account for the approved member.
• If denied, CEO will move the contact card to “Denied”, and the member will automatically receive an email notification. Sample screenshot:
https://static.wixstatic.com/media/f6657d_8f3620bfe9f9458aa64bc4e273265c4b~mv2.png
STEP 2 - Member approved (As of now, task will be assigned to Rhea)
• Staff will be notified that a member has been approved and will create a Wix account (or set the contact as a member). If needed, Staff will also add the newly approved member in any Wix Groups (example Board Meetings/Announcements/etc)
https://static.wixstatic.com/media/f6657d_889ec22ed129446ea85c42ec846e8213~mv2.png
• Once approved member has been set as a Wix member, Staff will move the task card to Notify Member
https://static.wixstatic.com/media/f6657d_d34aca8558764f238c94eabedc3f3a6a~mv2.png
STEP 3 - Member is notified approved
• Once Staff member moved the task card to Notify Member, the approved member will then receive an email automatically:
https://static.wixstatic.com/media/f6657d_14f9ee8592a842dea18395b18598ce67~mv2.png
• Approved member will also receive an update via SMS (this will be the automation from Twillio)
• Approved member just need to log in and set up his/her account
• Approved member will also be assigned to exclusive pages only which they can access
Go to the Forms and Submissions section, link here.(https://manage.wix.com/dashboard/1a8df6ce-82a7-481d-8ce8-6d9680187a21/wix-forms-and-payments?referralInfo=sidebar)
Note:
• All amendment forms are under Old Forms
• The rest, like the Membership Application Form is under Forms
In the FORMS tab, click the 3 dot icon and click View Submissions. Sample screenshot:
https://static.wixstatic.com/media/f6657d_c0b010ebbb664dc9a048dfdabd5982ce~mv2.png
In the OLD FORMS tab, the View Submissions Table is already visible:
https://static.wixstatic.com/media/f6657d_3b2f0d84627c48d492eca23ec7b3390e~mv2.png
From there, you can check the previously entered queries with their timestamps.
From Wix Dashboard, click Edit Site in top right.
Once in site editing area, up top left on the site, click the login bar which is the orange button with the bell and person icons and the down arrow.
Once highlighted click the button that says ‘Manage Menu’ and then ‘+ Menu Item’. You can then add another menu item to that page and choose a dynamic page or a link to be added.
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